• How does the Connector Module, Bilky's quarterly management tool, work?
• Bilky, the only flat rate invoice scanner software in Spain
• What is the invoice scanner procedure?
• Is Bilky's invoice scanner compatible with my accounting software?
• Is Bilky safe and easy to use?

Bilky, the only Spanish software with unlimited invoice scanning at a flat rate

Nowadays, more and more companies are demanding a more digital service from their advisors. Thus, they require a more direct connection with him, to share documentation in a simple way, and to have access to important information about their activity.

On a daily basis, companies receive and issue invoices that must be sent to their advisor so that each quarter he/she can prepare their VAT liquidation. This involves a constant flow of documents between advisor and company that sometimes involves laborious procedures such as: the classification and order of invoices, the detection of duplicities in them, the filing and subsequent custody of the documents, etc. In addition to the manual accounting of each invoice.

Bilky responds to the needs of consultants and companies for digitize invoices and all this process through a tool for quarterly management called the Connector Module, which without the need to change its accounting software will provide the advisor with a tool that fully automates the process. The company is responsible for the reception, classification, accounting, archiving and custody of all such documentation.

How does the Connector Module, Bilky's quarterly management tool, work?

The Connector Module is one of the possibilities offered by the Advisor Portal Bilky, and allows consultants and companies to have a collaborative environment where they can upload, manage and store all the information they need. invoices digitally, convenient and secure, supporting both PDF documents and image files (photos from the cell phone).

Advisor and/or company can upload the invoices to their quarterly folder and from there use an automatic invoice scanner, which will extract the data from these data through intelligent technology (OCR).

Invoices will be automatically filtered to detect possible duplications, both in documents and in entries, data will be extracted from each invoice creating a file compatible with the consultant's accounting software, The invoices will be saved in an orderly manner in each customer and supplier file of the company, statistics will be created where both the consultant and the company will be able to visualize a summary of the status of the quarter, etc. and above all, there will be an absolute control of the document, having at all times quick access to the invoices classified in each customer, in each supplier, in each general ledger, even obtaining a complete file with the customer invoices ordered and prepared for a possible requirement of the Administration.

Also, the invoice scanner allows the bank reconciliation and cash. Thanks to the incorporation of bank and cash movements, facilitating the transfer of information to the advisor's accounting software through a compatible file.

Finally, all this technology offers multiple advantages for advisors and companies, since it avoids unnecessary trips, minimizes the waste of time in tedious tasks such as the classification and filing of invoices, facilitates the custody and access to them quickly both in the day to day and to respond to a requirement of the Administration, or avoids problems arising from the loss or deletion of documents, among others.

Bilky, the only flat rate invoice scanner software in Spain

In addition, Bilky is the only national software that offers its OCR technology based on AI with unlimited scanning of invoices through a flat rate with no commitment of permanence.

One of Bilky's premises is that any advisor can digitize their connection with the client without the need to generate large costs to the firm. That's why it offers this service at a flat rate: no matter how many clients you have, or how many invoices you process through its OCR technology. The cost of the Connector Module will be the same each month. No limits.

Bilky is a simple, intuitive and manageable tool for any user, regardless of their technological level. Therefore, Bilky is an online platform, which does not require the download of any software and allows access from anywhere with an internet connection, even from cell phones or tablets. Therefore, small companies or freelancers will be able to digitize your invoices through a simple photo from your cell phone, whatever your operating system, and send it to the advisor. In addition, every Bilky user, whether they are an advisor, company or employee, has free support included, which they can connect to by calling 91 005 93 32.

What is the invoice scanner procedure?

The invoice scanner is very simple: the consultant or the company uploads the invoices in the folder of the corresponding quarter. Invoices are initially classified as either issued (incoming) or received (outgoing), i.e. they can be digitizing incoming invoices. In a first filter, Bilky detects possible duplicate documents and alerts the user to delete them. The next step is to scan them through the intelligent OCR technology, The software will immediately and with a single click extract the data from the invoices, and give them the form of a journal entry for easy entry by the accountant. Once the invoices have been punched or confirmed, the software itself will detect duplicate entries and again the user will be prompted to delete them. Then data can be exported to a file compatible with the advisor's accounting software., You will only need to import the file into the software, where the accounting will be generated automatically.

Without any effort on the part of the consultant or his client, the invoices will be automatically sorted and categorized in each client/supplier file of the company, where the consultant and the company will be able to locate them quickly. Statistics on the quarter, balance sheet accounts, etc. will be displayed and at all times you will have control of the document, so that, for example, when it is time to meet a requirement of the Administration, we only have to click and get a file with the invoices of the quarter perfectly ordered.

Likewise, bank and cash transactions can be imported through Excel or Norma43 files and automate the transfer to the accounting software.

The consultant will have full control over the quarters: he can create them, open them, close them so that the client does not upload any more invoices, warn the company that there are invoices to be uploaded, etc.

Is Bilky's invoice scanner compatible with my accounting software?

Bilky is aware of how complicated it is to change software for a consultant and that is why, the scanner invoices and Bilky's functionalities is compatible with all software on the market, Bilky is a complete software solution, so that any of your customers can continue working with their trusted accounting or payroll software without having to change it, and all of them being fully compatible with Bilky.

Is Bilky safe and easy to use?

Security is the basis of our portals. Each portal, whether of the consultant, company or employee, is independent. The access is done through the user's NIF, and the user creates his own password. The portals are connected to each other (advisor-company, or company-employee) for the flow of documentation and communications between them, but they are totally independent.

This secure system allows communications and the flow of documentation to be simple, unequivocal, secure and fully certified, since any action is recorded in the portal.

In addition, the entire system Bilky is PRODAT certified and is also ISO 27001 certified.

In terms of ease of use, Bilky is a highly intuitive tool. Its functionalities are created in such a way that its users handle them instinctively. Its design is responsive, which will facilitate access from any mobile device or tablet. Likewise, all Bilky users have free telephone support, as well as all the necessary training for the knowledge and use of the portal.

For more information, you can request a free demo and one of its technicians will show you all its functionalities and advantages.