What is electronic invoicing?

The electronic invoice is the digital equivalent of the paper invoice. Its great advantage: it does not require paper or printouts, since it is transmitted electronically. Legally, it has the same validity as a traditional invoice as long as it meets certain technical and formal requirements.

To be valid, the invoice must be generated electronically, contain all the mandatory fields required by law and be sent with the consent of the recipient. This is where the electronic invoicing software, which automates this process from start to finish and guarantees both document integrity and authenticity.

The role of invoice automation

Today, invoice automation is key for any company that wants to save time and minimize human error. Thanks to a good invoice management system, With just a few clicks, you can create, send, sign and store digital invoices.

Digital signature in automation

This type of software can even integrate the digital signature, although since 2013 it is no longer mandatory. Even so, many companies use it to reinforce security and certify the origin of the document.

Regulations governing electronic invoicing

Royal Decree 1619/2012 and Law 25/2013 and the Crea y Crece Law.

The electronic invoicing is regulated by the Royal Decree 1619/2012 and the Law 25/2013. In addition, the Crea y Crece Law, approved in 2022, requires freelancers and SMEs to implement digital invoicing, although its entry into force has been postponed.

Adaptation periods

Companies with a turnover of more than 8 million euros will have 1 year to adapt, while smaller companies will have 2 years once the final regulation has been approved. Implementing a electronic invoicing software will allow you to stay ahead of the regulations.

Obligation in the public sector... and also in the private sector

Obligation in the public sector

Since 2015, all invoices issued to public bodies must be electronic. That includes Ministries, City Councils, Autonomous Communities and state-owned companies. These bodies use entry points such as FACe and require invoices to comply with the Facturae format.

Obligation in the private sector

In the private sector, many large companies already require the use of electronic invoicing. This is where the invoice automation and a invoice management system robust make the difference for SMEs and freelancers.

What should the issuer of an electronic invoice do?

Legal requirements of the issuer

If you issue electronic invoices, you must ensure that:

• Comply with legal requirements.
• Be legible and accessible.
• Are properly accounted for.
• Guarantee their authenticity and integrity.

All of this is easily managed with a electronic invoicing software that includes functions of invoice automation and complies with current regulations.

And what obligations does the recipient have?

Invoice validation

There are also obligations for those who receive electronic invoices:

• Verify the validity of the invoice and your signature.
• Keep it in its original format.
• Ensure accessibility for review or audits.

With a good invoice management system, These tasks are no longer complicated and become part of the company's automated flow.

Clear advantages of electronic invoicing

Still doubting whether to implement electronic invoicing? Here are some benefits:

• Operational and paper cost savings.
• Reduction of management time.
• Automatic integration with accounting systems.
• Reduced risk of errors and counterfeiting.
• Immediate access to invoices from anywhere.

In addition, with the invoice automation This whole process becomes even more efficient and controlled.

At Bilky, We are here to help you take the step towards digitization. If you want to know how our system can simplify your invoicing, do not hesitate to contact us. contact with us. We will be happy to explain how we can help you solve this challenge in a simple, secure way that is tailored to your business needs.